Apps You Can Download Today That Will Help You Organize and Operate Your Small-Business On the Go
"For every minute spent in organizing, an hour is earned."-Benjamin Franklin (1)
As a small business owner, does it feel like your to-do list never ends? Organizing your business can be stressful, but working with Lissie Lu Virtual Assisting will help. Below are five easy to use tools that I have implemented with many of my clients to help make running their successful, small businesses a little bit easier. I am constantly researching new tools, apps, and programs that make life easier for my clients. The following are a few of my favorites.
Organizing a Small Business with Trello
My hands down favorite tool for organizing my own business is Trello, and I recommend looking at Trello as an organizational solution to all of my clients. With Trello, projects, tasks, and even team to-do lists can be easily managed with the user friendly app that can be used via your phone or desktop. Create daily tasks that will automatically preload on a to-do list for your virtual assistant (Hey! That’s me!) or for any other member of your team. Easily track the tasks that have been completed and organize projects with due dates and the ability to assign specific tasks to different members of your team. The possibilities are pretty endless, and Trello is praised by teams of all sizes as a go-to organizational tool that every small business owner should consider. (2)
Social Media Management Made Easy with Hootsuite
If you run your own social media accounts, you know that the hands down most time consuming part is posting the content you worked hard to create. It’s easy to get side-tracked and miss ideal posting windows. It’s also easy to flat out forget to make a post. Hootsuite is the answer you’ve been looking for! Hootsuite is a fantastic social media management tool used by big and small businesses alike to schedule and manage their social media posts. The free version is great and works well for business owners with a little more time or with a virtual assistant like me dedicated to posting content regularly. The paid version allows for up to 30 days of advance scheduling for the busiest business owners and for anyone wanting to post to multiple social media accounts at once. (3)
Schedule Meetings with Ease Using Calendly
Calendly is my go-to meeting organizer and scheduling app. It’s easy to use, and you can create different types of meetings to help you organize your clients based on services offered etc. Link your calendly effortlessly to your day to day calendar and to your meeting method of choice such as Zoom. Set up is simple and sharing your link for clients to schedule is a breeze. Once you’ve used Calendly to organize your client and networking meetings, you’ll wonder how you got along beforehand. As your virtual assistant, I can organize your meeting types, block out specific hours for meetings, update your calendar when you book an meeting or event outside of calendly, and I can easily send personalized reminders about your upcoming meetings via the app. (4)
Share Your Contact Info Easily with HiHello
HiHello is one of my favorite, new apps. This virtual business card is not only easy to use and efficient, but it looks really fantastic, too! It’s hard to keep up with a handful or pocketful of business cards after an event and if you’re working with me as your virtual assistant, it can be even more time consuming to take a picture of the card and send it over for me to enter into your database. With HiHello, I can easily login to your account, see your new contacts, and add them to the database of your choice. This streamlined networking process is ideal for busy, sales driven small business owners. (5)
Manage Your Mileage and Expenses with Everlance
When tax time rolls around, small business owners around the country are hit with the same upsetting truth: they forgot to track their mileage. *Virtual Facepalm* If you’ve been in business, working for yourself, for very long, you may have gone through this upsetting realization. And cheers to you if you have not! Either way, Everlance is a fantastic tool that helps you organize your mileage and your receipts all in one easy to use app. You can automatically track your trips and separate work related driving from personal driving. Syncing your bank account to track expenses is easy to do with the intuitive interface on Everlance. This tool makes your life a little more organized, and it makes things easier on me, your Lissie Lu Virtual Assistant, by simplifying the task of mileage and receipt tracking via the app so I can focus on additional tasks simultaneously. Download the app to get going! (6)
The right tools make all the difference.
Organizing your small business can feel like chaos without the right tools on hand. With Trello, Hootsuite, Calendly, HiHello, and Everlance you’ll have a great foundation for your business set, organized, and ready to go. A Virtual Assistant, like Alyssa at Lissie Lu Virtual Assisting, to handle the day to day tasks that fill your plate and pull you away from your primary focus will take you to the next level of business organization and help make your day feel less like a grind. As your virtual assistant I can help you set up and utilize these tools easily. With all of the wonderful tools and resources available, your business will be running smoothly in no time!
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